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Civil Litigation Legal Assistant Position

Widerman Malek, PL located in Melbourne, Fl. is seeking a full-time legal assistant to join its growing civil litigation department.

This is a full-time position and an opportunity to establish a long-term career at our growing firm. This is not a transitional position.

Responsibilities will include:

Preparing, reviewing and finalizing legal documents

  • Working directly with clients to gather and organize information
  • Managing case files
  • Speaking with new and existing clients on the phone and in person
  • Scheduling consultations and maintaining calendars for the department
  • Scheduling hearings, depositions, mediations, etc.
  • Filing, faxing, emailing, and scanning documents
  • Communicating with other legal professionals
  • Maintaining electronic docket system
  • Performing special projects, as needed
  • Answering telephones cordially
  • Assisting with administrative duties, as requested

Must be able to multi-task in a fast-paced environment, while maintaining a personal and professional presentation. You must bet be an excellent communicator, well organized, and proficient with computers, particularly Microsoft Office, Excel and Adobe Professional.

Experience:

A degree in legal studies and law office experience preferred. Experience in PracticeMaster case management software a plus.

Please submit a cover letter along with your resume and email to resume@uslegalteam.com and reference “Civil Litigation Legal Assistant Position” in the subject line.

Intellectual Property Legal Assistant

Widerman Malek, PL located in Melbourne, Fl. is seeking a full-time professional IP Legal Assistant. 

This position requires a professional, organized, efficient, and reliable self-starter with the ability to positively interact with staff and clients at all levels.   

 Duties will include:  

  • Assisting attorneys in all phases of patent and trademark prosecution, both in the U.S. and working with foreign counsel on foreign applications 
  • Electronically preparing and filing form documents  
  • Communicating with clients on the phone, in person, and through email 
  • Scheduling consultations and maintaining calendars for the office 
  • Performing various administrative duties such as preparing expense reports and scheduling appointments 

Job Specifications and Requirements:  

  • Microsoft Office Suite experience (Excel, Outlook, PowerPoint and Word) required  
  • TABS/Practice Master experience is preferred  
  • Strong written and verbal communication skills 
  • Strong organizational skills and attention to detail 
  • Ability to learn new software quickly and adjust to changes 
  • Ability to maintain and handle confidential information 
  • Comfortable diagnosing problems and coming up with solutions on your own initiative 
  • Comfortable taking direction from attorneys, but also be able to freely think and suggest alternatives to attorneys when appropriate 

We offer a competitive benefits package and salary commensurate with experience. 

Please submit your resume, cover letter, and professional references via email to: Resume@USLegalTeam.com and reference “IP Legal Assistant Position” in the subject line. 

On-site Marketing Coordinator

Widerman Malek, a Melbourne, Florida based law firm with an additional office in Celebration, Florida, is currently seeking an on-site Marketing Coordinator. Reporting to the Marketing Executive Team, the Coordinator will be responsible for assisting with the firm’s Customer Relationship Management database (Dynamics), updating attorney and firm profiles and social media sites, creating collateral materials, provide networking event support, and prospect research, develop marketing strategies with attorneys, facilitate sponsor and membership procedures, and other marketing related administrative activities.

The Marketing Coordinator’s primary responsibilities will include, but are not limited to:

Online Profile Maintenance

  • Update attorney website bios
  • Update attorney online profiles on platforms such as Super Lawyers, Best Lawyers, LinkedIn, Avvo
  • Maintain Company and individual profiles on LinkedIn, Facebook, Twitter, and Instagram in addition to others
  • Update individual attorney membership/directory profiles

Content/Social Media

  • Post firm updates on all social media profiles
  • Create high-quality PDF’s of articles for on-line publications
  • Assist with image selection for ads and other marketing materials

Networking Events

  • Assist with event invitations, monitor replies, manage follow-ups, and cancellations
  • Assist with event as needed
  • Manage internal calendar of community and marketing events
  • Organize employee holiday events

Prospect Research

  • Conduct prospect research utilizing the internet and subscription-based resources
  • Prepare and distribute supporting documentation to attorneys as requested

Sponsorship & Memberships

  • Review and monitor sponsorship and membership requests according to policy guidelines
  • Prepare support documentation as required
  • Work with individual attorneys and the firm to maximize these marketing opportunities

Administrative Activities

  • Print and distribute printed bios, prepare, and assemble marketing packets
  • Prepare PowerPoint presentations for attorney presentations
  • Inventory and organize promotional items and collateral supplies
  • Prepare cards, gifts, and promotional items for distribution
  • Provide proof reading support of marketing related copy to include bios, articles, blogs, newsletters, ads, and collateral materials
  • Generate labels for direct mail campaigns and client gifts

Requirements

This position requires a high level of proficiency in both strategic level activities and hands-on, tactical execution.

Full-time position. Some travel is required between office locations. The position may be based in any of the cities where Widerman Malek maintains an office location.

2-3 years of legal marketing or professional services marketing is required. Experience with Adobe Design, Canva, and WordPress preferred.

Please provide your resume with a cover letter, references and salary expectations for consideration to avincent@USLegalTeam.com and reference “Marketing Coordinator Position” in the subject line.